When you imagine the wedding day you tend to visualise it under a clear sky, between sun rays that caress the skin and enchanted scenarios immersed in nature. But a good wedding planner knows that the reality, unfortunately, can be very different. The real secret to turning a dream into reality is not only in organising everything perfectly, but also in predicting the unexpected. And this is where the famous and indispensable Plan B comes into play.
The mission of a good wedding planner
The main mission of a professional wedding planner is not simply to organise an event, but to ensure the serenity of the couple. The wedding day must take place in the best way possible, just as it was dreamed and desired by those who are about to pronounce the fateful “I do”. This, however, requires a subtle balance between respecting the couple’s wishes and a rational and forward-looking planning of the entire day.
A competent wedding planner must therefore have the sensitivity to listen, understand and embrace the expectations of the bride and groom, but also the readiness to find solutions in case something does not go according to plan. Of all the unknowns that can occur, weather conditions represent one of the most critical variables..
The rain must never ruin the party
It doesn’t matter if it’s a light afternoon shower or a full day of heavy rain: a wedding can’t and shouldn’t be ruined by bad weather. This is where the preparation of the wedding planner makes the difference. Thanks to their experience, every aspect of the wedding must be organised in such a way that the newlyweds can “singing in the rain”, but without getting wet.
Sometimes it only takes a few minutes of bad weather to create huge logistical inconveniences: soaked guests, catering in difficulty, damaged equipment. This is why it’s essential to have a ready, effective and beautiful alternative as much as the original outdoor option.
Venues and capacity limits
Many of the dream locations chosen by the bride and groom, such as historic villas, farmhouses surrounded by greenery or panoramic gardens, offer extraordinary outdoor spaces but do not always have interiors that can accommodate all the guests. When the number of guests is high, it becomes essential to make sure that there is a valid option for them to sit indoors in case of rain.
And here the plan B is no longer an accessory detail, but a fundamental component of the event’s planning.
Tensile structure: indispensable allies
One of the most effective and versatile solutions to realise a winning plan B is the rental of tensile structures with waterproof cover. These structures, elegant and modular, allow you to recreate cosy and functional spaces even outside, ensuring protection from the weather and continuity of the wedding experience.
Thanks to the tensile structures, it’s possible to protect the ceremony, the reception area, the banquet or the dance area, without sacrificing the magical atmosphere of the location. There are customisable solutions in terms of shape, size, lighting and furnishings that integrate perfectly into the natural context.
A necessary investment
It’s important to highlight that the rental of a tensile structure can involve relevant costs, variable according to the type, size and duration of use. It’s the wedding planner’s job to explain to the couples that relying exclusively on the “climate benevolence” is too great a risk to take on such an important day.
Our advice is therefore to consider from the beginning of the organisational process also the budget for plan B, evaluating the option of tensile structures or, alternatively, choosing venues that can offer valid indoor solutions.
Not only rain: the sun can also be a problem
Another often underestimated aspect is the excessive heat during the summer months, especially when the event is scheduled in the central hours of the day. Also in this case, the tensile structures can come to the rescue by offering shade and freshness to the guests, avoiding inconvenience and heatstroke.
In fact, sometimes we tend to think only of the rain as a potential obstacle but the scorching sun can be just as problematic, especially for older guests or children. Having a shaded area is a valuable solution that improves the overall experience of the event.
Our approach
We at Emozioni know how much every detail counts and we work every day with the goal of turning every wedding into an unforgettable event, regardless of the weather. When the bride and groom tell us that they do not want to deal with the expense for a tensile structure, which is very understandable, we help them to carefully evaluate the capacity and functionality of the interior spaces of the chosen venue.
In any case, our goal is always the same: to ensure that, even if it should rains, everything is perfect and beautiful. We want the bride and groom to live every moment with serenity, certain that nothing can ruin their day.
We are very much to always point out that we do not limit ourselves to finding “fallback” solutions, but we create valuable experiences in every circumstance.
Serenity is synonymous with planning
A good wedding planner is not limited to creating an impeccable event in the best possible conditions but is distinguished by the ability to manage the unexpected without this affecting the atmosphere or emotion of the moment.
Implementing plan B is not a defeat, but rather a demonstration of professionalism, care and love for this job. And it’s precisely thanks to this attention that we at Emozioni accompany each couple with discretion, competence and passion, in order to that fantastic day is really, in every condition, the most beautiful of their live.
